Purchase — Requisition to GRN with Three-Way Match

MRP generates purchase requisitions and RFQs from net requirements. Buyers convert approved suggestions to POs with vendor, price, and delivery commitments that receipts and finance match later.

Item-vendor relationships store lead times, minimum quantities, last prices, and approval status. MRP and buyers default to approved sources for critical components.

Multi-level approval by value, category, or project routes POs before release to vendors. Approvers see budget and open PO context on mobile or desktop.

Receipts reference PO lines and trigger incoming inspection when required. Accepted quantity updates inventory; rejections drive return or debit note processes.

Buyers record vendor quotes against RFQs and compare price, delivery, and terms before awarding POs. History supports negotiation and audit of sourcing decisions.

Open PO registers show due dates, partial receipts, and vendor follow-up priorities. Planners rely on accurate promise dates to keep production schedules credible.

Invoices match PO, receipt, and tax details before payment approval. Variances flag quantity or price differences for buyer and finance resolution.

Import POs can capture freight, duty, and clearing charges allocated to item cost. Landed cost feeds inventory valuation for accurate product margins.

On-time delivery, quality rejection rates, and price variance scorecards help materials and purchase teams develop suppliers. Data pulls from receipts and QC automatically.

Manual indents from stores or production supplement system-generated demand. Approval rules ensure non-MRP requests are still visible to buyers and planners.